EU AI Act: what your business must do now, updated for the 2026 Omnibus
Using a chatbot, an AI phone agent or AI images with EU customers? Since 2 August 2026 people must be told when they're dealing with AI. This kit gives you the notices, the staff policy and the records, ready to paste, in four languages.
One-page timeline: what applies to you today, on 2 Dec 2026, and in 2027–28 (after Regulation (EU) 2026/1744).
AI-use inventory (spreadsheet + guide): list every AI tool you use and see its risk tier. Your evidence that you looked.
Transparency notices in English, German, French and Spanish: chatbot greeting, voice-agent script, AI-image and deepfake labels, AI-text note (Art. 50).
AI-literacy staff policy, a 30-minute training outline and a training log (Art. 4).
Vendor questionnaire for your chatbot and AI suppliers, with the answers you want to see.
Sources: every statement cites the article it comes from.
Editable Markdown and CSV files: open in Word, Google Docs, Excel or Sheets. About 2 hours to complete. Free updates through 2027.
Who it's for
Businesses of 1–50 people that use AI tools: a website chatbot, ChatGPT or Copilot at work, AI-written posts, AI images in marketing. In AI Act terms you're mostly a deployer.
Who it's not for
If you use AI to decide about people's jobs, credit, education, insurance or housing, that can be high-risk and needs a lawyer. The kit helps you tell whether you're in that group.
What you don't need
A typical small business does not need to register its chatbot, buy an "AI Act certificate" or pay for an audit. Be wary of anyone selling you one. The kit explains what you actually need to do, and nothing more.
Facts the kit is built on
Art. 50 transparency duties apply since 2 August 2026.
2 December 2026: machine-readable marking duty for providers of generative AI already on the market (Art. 50(2)). Mostly your vendor's job.
Art. 4 AI literacy: since the Omnibus, a duty to "take measures". Keep a simple record.
High-risk (Annex III) rules moved to 2 December 2027.
Sources: Regulation (EU) 2024/1689, as amended by Regulation (EU) 2026/1744.